A meeting that sets the initial public offering (IPO) process in motion by bringing together representatives of the company, its accountants and counsel, the underwriters and their counsel. The meeting generally discusses of the timeline for the offering, the general terms of the offering and the responsibilities of all the parties involved. Also, the organizational meeting discusses all relevant accounting matters and policies in addition to the proper timing of including the audited financials in the company’s prospectus. At this meeting, the company’s management may also make some presentations and address some initial due diligence questions raised by the underwriters.

This meeting is essentially designed to delegate responsibility for the preparation of each part (task) of the registration statement, along with setting a timetable for each task.

The organizational meeting is also known as an all-hands meeting.